Wedding Planning Guide

We will do our best to accommodate requests to hold your ceremony rehearsal in the same venue that your wedding ceremony is booked in. We are, however, unable to guarantee space availability, time and location of your ceremony rehearsal until two weeks prior. Rehearsals are based on availability between the hours of 10:00 a.m. and 5:30 p.m.

The outdoor ceremony package includes an indoor location in the event of inclement weather. Location of an indoor weather alternative is at the hotel’s discretion and subject to change based on availability. Please allow a minimum of one hour for ceremony set-up. The weather call for an outdoor ceremony will be made with your Wedding Specialist on the day of the ceremony. Please note that once a weather call has been made, the ceremony plans cannot be changed.

• White wedding chairs
• Linened signing table
• Fruited water station or hot chocolate station
• Ceremony rehearsal*
• Inclement weather venue
• Wedding Specialist to assist during the ceremony
• Plug-in for iPhone/iPod to speakers
• Wireless microphone and speakers for commissioner
• Technician to play ceremony music (Device not included)
• * Rehearsal is based on availability between the hours of 10:00am and 5:30pm the day before the ceremony

• Floor Length Linen
• Banquet Chairs & Tables
• Fine Fairmont China
• Tea Lights
• Bar & Staff Services*
• Wired Podium Microphone
• Raised Head Table
• Dance Floor

*Bartender included if bar sales reach a minimum of $300 per bar.

• Floor Length Linen
• Banquet Chairs & Tables
• Fine Fairmont China
• Tea Lights
• Bar & Staff Services*
• Wired Podium Microphone
• Raised Head Table
• Dance Floor
• White Chair Covers
• LED Lighting
• Sparkling Wine Toast (1 glass per guest)
• Gobo Package**

*Bartender included if bar sales reach a minimum of $300 per bar.

**A Gobo is a monogram that may be projected on the dance floor, backdrop, wall, etc. Gobo Package does not include the design of the Gobo. Please ask your wedding specialist for details on how to design the Gobo.

Enjoy a staffed fire pit stocked with marshmallows, chocolate, crackers, roasting sticks, linen and cocktail napkins. Hot chocolate and bar service are also available.

Winter only. Enjoy a reserved hockey rink for just your party. Skates and equipment may be rented through our Winter Activity Centre.

Provided and installed by Fairmont Jasper Park Lodge. White chair covers are included with the Platinum Reception Package.

Our pastry team will decorate dessert plates with the couple’s initials.

Enjoy a signature intermezzo between the appetizer and main course.

A hotel driver will shuttle the couple and their photographer around our property to reach your chosen photo spots.

Includes piano rental only. Piano tuning may incur an additional fee.

One hour session to “sip in what matters” and calm any anxiety around the big day.

All weddings have a minimum spend of $125 per guest for food and beverage. Our buffets and plated dinners range approximately from $85 to $125 per guest. Many couples will choose to add hors d’oeuvres during cocktail hour, a cake, and a late night snack. Beverages can be served through a host bar or a full or partial cash bar. Depending on the selections you make, your actual spend could be between $125 and $200 per guest.

Audio visual equipment (podium, microphone, lapel microphone, sound systems, slideshows, etc.) can be supplied by our in-house vendor, Encore. Detailed pricing is available upon request.

Guests will pay for their own beverages either with a rate subsidized by the hosts or in full from the bartender. For example, if you have a Toonie Bar, a guest would pay $2 per beverage at the bar and the couple would pay the remaining beverage amount to their account. A bartender charge of $150 per bartender will be applied if sales are less than $300 per bar.

Menus and wine selections must be confirmed 60 days prior to your wedding date. There is an automatic 20% gratuity added to all Food and Beverage selections. Once your final menu and beverage requirements have been confirmed, your Wedding Specialist will prepare a cost estimate for you. For your initial planning purposes, estimate a minimum of ½ bottle of wine per person for dinner. Estimate two drinks per person for the first hour of a reception, one drink per hour for each hour after. Estimate a minimum of six pieces of hors d’oeuvres per person, based on a one hour reception before dinner. Anticipate 30 minutes for each course to be served, eaten, and cleared.

Candles are permitted as long as the flame is enclosed within the holder. Flower petals are also permitted in all ceremony spaces provided they are cleaned up immediately following the ceremony, alternatively a $75.00 clean up fee will apply. Please note that in accordance with Parks Canada guidelines, confetti, bird seed, rice, drones, helicopters, sparklers, fireworks, paper wishing lanterns, smoke bombs, and the release of any live animals will not be permitted in any space at Fairmont Jasper Park Lodge or within the boundaries of Jasper National Park.

Fairmont Jasper Park Lodge will require an advance deposit for the master account. This deposit will be either $2,500 or 10% of your preliminary master account (based on ceremony and reception packages + the estimated $125 per guest for food and beverage) depending on which amount is greater.

We have a deposit schedule throughout the year that is determined based on the size of the wedding and how far in advance you are booking. The entire estimated costs for your wedding will be taken in full 30 days prior to arrival.

Should it become necessary for you to cancel any and or all of the functions as listed in your program, we will be entitled to cancellation damages based on the room rentals and food and beverage minimums as outlined in your contract. There is a scale which determines the percentage of cancellation fee to apply based on the date canceled. We do allow one change of date without penalty providing the new space and date are available. The new date must fall within the same calendar year as the original date otherwise it will be deemed a cancellation and the cancellation schedule will apply.

We are happy to offer a discounted rate when you secure 30% of your guest count number or 8 rooms, whichever is higher, per night for a minimum of two nights or three nights on a long weekend in your Wedding Room Block. This discounted rate does not change depending on business levels throughout the year. Once we know your preferred dates, how many nights you would like contracted, and your preferred room categories we will be able to provide you with the discounted rate and availability. Any rooms in your room block that have not been reserved will automatically be released 30 or 60 days prior to arrival, depending on your dates. Guests will be required to pay a one night room and tax deposit at time of booking.

Dry bar service provides assorted glassware, ice cubes, garnishes, stir sticks and cocktail napkins. One complimentary clean up per day is included. This service is only available in guest rooms and Luxury Signature Cabins.

• 1–25 guests: $249 set up fee
• 26–50 guests: $349 set up fee
• 51–75 guests: $399 set up fee
• 76+ guests: $5.50 per person
• Extra Dry Bar Refresh: $4.00 per person

The above prices are subject to a 20% service charge and 5% GST.

The host pays for all guest liquor consumption, plus a 20% gratuity charge and applicable taxes. A bartender charge of $150 per bartender will be applied if sales are less than $300 per bar.

Fairmont Jasper Park Lodge must collect SOCAN fees and Re:Sound for groups having functions with music in the hotel.

SOCAN fee charges shall apply to each function with music as per the following tariff No. 8 schedule.

With Dancing

• 1–100 Guests: $41.13*
• 101–300 Guests: $59.17*
• 301–500 Guests: $123.38*
• 501+ Guests: $174.79*Without Dancing
• 1–100 Guests: $20.56*
• 101–300 Guests: $29.56*
• 301–500 Guests: $61.69*
• 501+ Guests: $87.40*

RE:SOUND fee charges shall apply to each function with music as per the following schedule.

With Dancing

• 1–100 Guests: $18.51*
• 101–300 Guests: $26.63*
• 301–500 Guests: $55.52*
• 501+ Guests: $78.66*

Without Dancing

• 1–100 Guests: $9.25*
• 101–300 Guests: $13.30*
• 301–500 Guests: $27.76*
• 501+ Guests: $39.33*

*All fees are subject to 5% GST

Please note that the hotel reserves the right to control the volume of music at all times if guest complaints are registered. Noise restrictions may vary between seasons.

Fairmont Jasper Park Lodge reserves the right to be the sole provider of food and beverage. No outside alcoholic beverages are permitted. Wedding cakes are the only items that may be brought in from an outside supplier. When you provide an externally catered cake, a hold harmless form will be signed to release Fairmont Jasper Park Lodge of liabilities associated with the cake.

Parking is available in our parking lots located throughout the property free of charge on a first-come first-serve basis. Valet Parking is available for $45.00 per night.

We consider all contracted rooms that you hold for your guests, including yourself, as sold inventory. Thus, at the conclusion of your wedding, we will subtract the actual room revenue derived from your wedding block, room revenue projection and from those held rooms per night. Any remaining amount will be posted as a charge to your Master Account, plus applicable taxes and any service charges. You may reduce the amount of rooms we are holding by 15% up until 3 months prior to their arrival or 10% after the 3 month mark until 1 month prior to arrival as long as your room block doesn’t drop below 8 rooms per night.

Our talented team of pastry chefs can create a beautiful wedding cake for your special day. We can also replicate a design of your choice and provide a customized quote based on the design requested and the number of servings.

It is our pleasure to offer our wedding couples a complimentary upgrade to our highest room category available based at the Fairmont Room Rate. This upgrade is based on availability 14 days prior to arrival.